Are you having trouble getting responses to your emails?

Is the only response you receive seem to be inviting you to the school’s camp?

Getting coaches to read your email is not hard; the email just needs to be written correctly!

Let’s first go over a list of “Do’s” when writing an email to a coach

  • Keep the email short and sweet:  College coaches are VERY busy people. The last thing they are going to do is read a 2 page novel about you “loving” to play baseball and you have been playing since you were 3. Keep it to about 3 short, factual paragraphs.
  • Have a 3 paragraph limit: Paragraph 1 should include your name, grad year, high school and a specific reason WHY you are interested in that particular school. Paragraph 2 should include key facts about you including 60 time, exit velocity, arm strength from you position as well as a link to a short youtube video. You can also include your ACT/SAT score and GPA in this paragraph. Paragraph 3 should include who you are playing for in the summer and fall and a link to your schedule. Finally, you should include at least 3 references (let the references know you are listing them) and your contact information (email/phone number).
  • Keep the subject line clean and to the point: In the subject, just list your name, grad year and high school (ST). For example, mine would be Tad Reida, 2003 grad, Western HS (IN)
  • Resist adding anything else: You want the introductory email to be short, sweet and for it to be read. If the coach wants more information, likes what he sees and has time to respond, he will!

Now a list of “Don’t” when it comes to writing colleges

  • Don’t lie (or even exaggerate) about your skill level: College coaches will watch your video and they will do research on you. They will be able to EASILY tell if you are lying. Remember, we are trained to spot talent. If you tell us you throw 88 but actually only touch 82, it will be easy to see when watching the video.
  • Don’t tell us your life story: You have about 20 seconds of our attention before we press delete. We need to know who you are and how you can help us. If we like what you write in the how you can help us, we will click on the video. Any other information just clutters the email and makes us want to push delete.
  • Don’t have a recruiting service or someone else send the email: The initial email MUST come from you. If a recruiting service sends a coach an email, your contact info will be stripped for their camp database and the email will be deleted. We want YOU to show interest in our school and we want to build a relationship with YOU. It is perfectly fine for your high school coach, summer coach, or even a scout to make a phone call or send an email recommending you. However, it’s better if their recommendation comes AFTER your initial email (even a day after). The coach will think, this kid has shown interest in us and this guy recommends him…we better do our homework.
  • Don’t add a 5+ minute long video: Getting the coach to want to click on your video is hard work. When he does, make sure it, like your email, is short and sweet. We only need to see 5 swings from side, 5 ground balls, 5 pitches, etc. to form an idea of whether or not we want to see you play. NO transitions, music, slow motion, or graphics needed or WANTED. Keep the video under 2 minutes and get to the action immediately. You should show the coach WHATEVER you do best first.
  • Don’t send an email every day: If a coach doesn’t respond immediately, it’s OK. There are many reasons a coach doesn’t respond. You can shoot a follow-up email a week or two later to show continued interest and to remind the coach to respond.


There are a lot of reasons why a coach doesn’t respond. Most likely, it is because he is very busy and he receives 50+ emails every day.

The other reason he may not respond immediately is because you aren’t good enough to play for him.

Many people have told me that not responding to an email is rude and unprofessional. You can call it whatever you would like, but it is what it is.

In your follow-up email, it doesn’t hurt to ask the coach whether or not he feels you could play at his school OR what you NEED to work on to play at his school. Most coaches are honest and upfront and aren’t going to lead a player on. If you can’t play for his school, most coaches will tell you.

Coaches get into the business of coaching because they love to work with players. Coaches are good guys and for the most part, have no problem telling you what weaknesses you need to improve to play at their level if they are asked!

My final piece of advice when sending emails is this:

Send emails to a TON of schools at first (and make sure you are emailing all of the coaches at each school). You should email D1, D2, D3, NAIA, and Junior Colleges…anywhere you have an interest in playing, email the school. Just make sure each email is personalized with the coach’s name and WHY you want to attend that particular school. Build that relationship with each individual coach.

Feel free to draft up an email to a school and send it over to me. I will preview it for you and let you know whether or not it is good. You can email me at

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